Events Assistant Working Student

vor 4 Wochen

Berlin, Deutschland International Bowel Ultrasound Group e.V. Vollzeit

The International Bowel Ultrasound (IBUS) Group is a not-for-profit association with more than 1000 members worldwide, founded by a group of international experts in bowel ultrasonography and inflammatory bowel diseases (IBD), which aims to promote the high-quality performance and adoption of intestinal ultrasound in IBD around the world. IBUS has established a global education program for interested gastroenterologists.

Our Educational Events team is looking for an Events Assistant to join their Berlin office.

Tasks

Key Activities & Responsibilities:

  • Assist in the planning and coordination of events, including, workshops, virtual meetings and networking receptions.
  • Collaborate with the events team to brainstorm creative ideas for event themes, activities, and logistics.
  • Assist in venue selection and booking, ensuring suitability for each event's objectives and audience size.
  • Coordinate with vendors, suppliers, and service providers for catering, audiovisual equipment, and other event necessities.
  • Help manage track expenses for events.
  • Online support for participants, speakers and trainers
  • Assist in the participants invoicing and collections process
  • Assist in promotional efforts for events, including creating promotional materials for social media and newsletters
  • Assist in post-event activities, such as gathering feedback, analyzing event success metrics, and preparing event reports.
  • Maintain accurate records, databases, and files related to events, attendees, vendors, and expenses.
  • Support other administrative tasks and projects as needed.
Requirements

Your profile:

  • Be an enrolled student on a Bachelors or Master’s degree
  • You must have right to work in Germany.
  • Fluent English language skills, both written and spoken. Basic German knowledge and other languages are an advantage
  • Some practical experience in the field of event planning or customer service.
  • Reliable and customer service oriented
  • Strong organizational skills, attention to detail, communication skills and ability to work in a team
  • Good knowledge of MS Office
Benefits

What we offer:

  • Hourly salary: 16 EUR per hour
  • 1-year part-time contract (20 hours per week) with the possibility of extension based on projects and performance
  • Acquiring new skills by participating wide range of responsibilities and tasks
  • Actively contribute to your team’s capabilities and taking part in shaping internal processes
  • Flexible working hours and hybrid work (applicant must be based in Berlin)

Deadline for applications: June 14th, 2024.

We are looking forward to receiving your application

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