People Operations HR Assistant

People Operations HR Assistant, CologneAbout ArangoAt Arango, we believe the first generation of enterprise AI missed something essential: context. LLM models are powerful, but they didn’t understand the context needed to deliver accurate answers.Arango provides a trusted data foundation for the next wave of Enterprise AI with graph-based Contextual AI — transforming enterprise data into a System of Context that truly represents the business, so LLMs can deliver better outcomes with unlimited scale and cost efficiency.The Arango AI Data Platform gives developers a single, integrated environment to build and scale AI-powered applications without the complexity of stitching together multiple databases and tools. At its core is a massively scalable multi-model database that unifies graph, vector, document, and key-value data with full-text, geospatial, and vector search — creating the System of Context, the bridge between enterprise data and LLMs.We’re a global team based in California and Cologne, united by curiosity, collaboration, and a passion for helping developers, data engineers, and technology leaders innovate faster and smarter with AI. Trusted by NVIDIA, HPE, the London Stock Exchange, the U.S. Air Force, NIH, and Articul8, Arango powers enterprise AI with context, confidence, and scale..We are a proud member of the NVIDIA Inception Program and the AWS ISV Accelerate Program.If you’re excited about shaping the future of Contextual AI, come build with us.Location: Cologne, Germany (Hybrid). This role requires a minimum of 2-3 days per week in the Cologne office. Occasional business travel will also be required.Reports to: Global Director of Human ResourcesPosition OverviewWe are seeking a highly organized and detail-oriented People Operations Assistant to support our full team member lifecycle, from onboarding and hiring to comprehensive personnel management and team support. This role is essential for maintaining smooth HR administrative operations and ensuring a seamless experience for both candidates and the active team members.What You Will DoHRIS Management: Own the accuracy and integrity of all personnel data by responsibly adding, editing, and updating records within our core HRIS/HR tools.Documentation & Compliance: Prepare, issue, and track all standard documentation, including employment agreements, official letters, and policy acknowledgments.Global Compliance: Manage the initiation and tracking of HR compliance, e.g., required background checks, ensuring adherence to the specific legal requirements of each jurisdiction (country and state).New Hire Onboarding: Coordinate the logistical aspects of the new hire experience, including system access requests, gathering necessary paperwork, and assisting with welcoming activities.Offboarding Execution: Execute the comprehensive offboarding checklist, actively coordinating the timely retrieval of assets and system access termination with the IT and relevant departments.Other HR duties as assigned.What You Will BringCurrently pursuing a Bachelor's or Master's degree in Human Resources, Business Administration, Communications, or a related field.Prefers 1-2 years of experience in an HR or recruiting administrative roleProficiency in Microsoft Office Suite or Google Workspace (Docs, Sheets, Slides).Experience or strong familiarity with HRIS/ATS platformsA proactive, can-do attitude with a willingness to learn quickly.Fluent, professional communication skills in English and German (both written and spoken).The ability to handle sensitive information with confidentiality and professionalism.Exceptional attention to detail and proven ability to manage multiple priorities.Why Join ArangoOur headquarters is in San Francisco (US) and we have an office in Cologne (Germany), but most of our diverse team works remotely worldwide. So, do you prefer your desk at home or do you want to join us at one of our locations? Your choice.The global minds of Arango come from 5 different continents and more than 20 countries. Diverse backgrounds enable us to see new solutions. We invite people from every culture, national origin, religion, sexual orientation, gender identity or expression, and of every age to apply to our positions. All employment decisions are based on business needs, job requirements, and individual qualifications. Arango is committed to a workplace free of discrimination and harassment based on any of these characteristics. We love this diversity and encourage everyone curious and visionary to join the multi-model movement.