Office Administrator

GWD Energy GmbH is a one-stop service provider in development, engineering, procurement, construction operations (DEPCO) for various new energy projects and systems. As a pioneer of clean energy and sustainable ecosystem, we focus on customized solutions ranging from distributed rooftop PV power station design, installation and construction, operation, and maintenance, to energy storage system etc. for households, industrial and commercial buildings. GWD establishes a core team of experts and talents from the new energy industry. The extended network, in-depth knowledge and specialized skills enable us to deliver tailored solutions to our clients. An inclusive and upward team culture awaits more family members. Together, we can make a difference to a cleaner and greener future.

Job Title: Office Admin/Administrative Specialist

Responsibilities

• 1.Manage day-to-day administrative tasks, including answering phones, responding to emails, and handling mail.
• 2.Maintain office supplies inventory, order supplies as needed, and ensure proper stocking levels.
• 3.Coordinate meetings and appointments, including scheduling, room setup, and catering arrangements.
• 4.Assist with travel arrangements and accommodations for employees and visitors.
• 5.Prepare and distribute internal communications, memos, and announcements.
• 6.Assist with document management, filing, scanning, and archiving.
• 7.Support HR functions, including new hire onboarding, employee records maintenance, and benefits administration.
• 8.Assist with event planning and coordination, including company outings, team-building activities, and holiday celebrations.
• 9.Liaise with building management and vendors for office maintenance, repairs, and services.
• 10.Provide administrative support to executives and other team members as needed.
• 11.Ensure compliance with company policies and procedures, including safety regulations and data protection laws.
• 12.Perform other duties as assigned by management.

Qualifications

• 1.High school diploma or equivalent; associate's or bachelor's degree in Business Administration or related field preferred.
• 2.Proven experience in office administration, reception, or a related role.
• 3.Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
• 4.Excellent communication and interpersonal skills, with the ability to interact professionally with employees, clients, and vendors.
• 5.Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.
• 6.Ability to maintain confidentiality and handle sensitive information with discretion.
• 7.Positive attitude, proactive approach, and willingness to learn and take on new responsibilities.
• 8.Ability to work independently and as part of a team in a fast-paced environment.
• 9.Proficient in German and English communication