Clinical Research Associate

About us About XENA XENA is building the intelligence layer for surgery, transforming MRI into AI-powered 3D surgical workflows that support teams from disease detection through planning and intraoperative execution. What we do Our AI identifies disease, reconstructs high-fidelity 3D anatomy, enables surgical planning and collaboration, and supports real-time guidance during surgery. Our current clinical focus is gynecology, partnering with MIGS teams on endometriosis, fibroids, and complex pelvic disease, all high-need conditions. Where we go This foundation expands into all soft-tissue surgery, which is the largest market in surgical technology. Clinical network More than 70% of our partner institutions are top-20 US academic medical centers , including UCSD and Mary Washington, with expanding collaborations across the United States. Mission Every surgery will run on intelligence. Backed by Techstars Berlin, leading surgeons across the US and EU, and senior medtech and AI executives. Tasks As the Clinical Research & Partnerships Associate , you will support clinical pilots, coordinate with hospitals, assist with study readiness and IRB processes (with guidance from internal MDs/PhDs), track endpoints and data collection, and contribute to scientific outputs with XENA’s clinical advisors. You will work closely with surgeons, PhDs, and partner institutions to ensure clinical collaborations run smoothly, generate high-quality data, and produce real evidence for our AI models. This role sits at the intersection of clinical execution, research coordination, and institutional relationship management. Clinical Studies, Pilots & IRB Readiness Coordinate study setup and execution with PIs, surgeons, and research teams Prepare IRB-ready materials and track submissions with site IRB offices (guided by XENA’s MDs/PhDs) Keep sites study-ready : MRI acquisition, case collection, endpoint capture, and documentation Monitor sites remotely or on-site to ensure alignment with protocols and good clinical practice Maintain study documentation, reports, and training materials for partner institutions Data Governance Coordinate secure MRI data transfer workflows Ensure proper de-identification, metadata consistency, and dataset logging Maintain accurate records for XENA’s dataset pipeline across all sites Endpoint Management Work with surgeons and scientific advisors to define study endpoints Ensure consistent capture across all institutions and pilots Prepare structured summaries for internal analysis and publications Scientific Communication Contribute to abstracts, posters, manuscripts, and white papers Prepare clear clinical summaries for internal, scientific, or commercial use Share study insights with product and engineering teams and support application of findings Partner Coordination Act as day-to-day liaison with top US academic medical centers Support medical advisory board meetings and ensure clear follow-through Profile Experience & Skills 0–3 years in clinical research, study coordination, or scientific/medical affairs (Master’s or PhD counts toward experience) Strong written communication for protocols, summaries, and scientific documentation Comfortable working with surgeons, PIs, and hospital research teams Strong organizational skills and ability to manage multiple institutions and timelines Familiarity with medical terminology, basic GCP principles, and clinical workflows Ability to support scientific leaders (MDs/PhDs) on endpoint discussions without owning research design — through documentation, summaries, and clear communication We offer Why This Role Matters You will help operate and grow one of the most important data engines in surgical AI: 50,000+ clinically curated data assets 5,000+ MRI-based surgical cases added annually Your work directly drives: Improved endometriosis outcomes Lower surgeon cognitive load More efficient hospital workflows Higher surgeon trust Stronger scientific evidence Validated AI across specialties This is a ground-floor role shaping how XENA generates clinical evidence as we scale into the largest market in surgical technology. What We Offer Direct collaboration with top US academic centers and leading EU institutions A key role inside a fast-growing clinical evidence engine Hybrid work in Mannheim with funded US travel Compensation: €35,000–45,000 + equity + funded US site visits Interdisciplinary team: surgeons, PhDs, engineers, product leaders Clear growth path into advanced clinical research or partnership management roles as XENA expands