Project Contract Manager

Project Contract Manager

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars. 

Could you be the Project Contract Manager (f/m/d) in Braunschweig we’re looking for? 

Your Future Role 

At our modern office at ARTmax in Braunschweig, over 250 colleagues from 26 countries work on research and development with a focus on the digitization of rail. Our corporate functions play a key role in supporting and continuously improving the performance of our sites. You’ll report to Melania Zanetti and work alongside a dedicated and enthusiastic team. 

We’ll look for you to: 

• Ensure application of Contract, Claims and Insurance Management
• Actively Contribute to preparation Contract Summary and ensure it is widely communicated and regularly updated.
• Support organization of the Contract Management Day with the Core Project Team
• Analyze the contract to build and drive implementation of Contract/Claim Management, as well as keep it updated with project team on quarterly basis.
• Monitor Works toward contract obligations, including monitoring of project schedule toward achieving contractual milestones.
• Ensure timely issuance of contractual notices to customers/partners.
• Contribute to establishment and implementation of project specific commercial procedures, particularly regarding correspondences, notifications, insurance, variation requests/orders and claims preparation files. 
• In collaboration with Documentation Controller and/or Contract Administrator, ensure a reliable filing and easy access of correspondence from and to customers/partners.
• Follow-up correspondence by analyzing (for and with Project Manager) incoming and outgoing correspondence to customers/partners.
• Collaborate with Regional Insurance Manager. Keeps the Regional Insurance Manager duly updated regarding all changes that could represent any deviation of the reaching of insurance policy.
• Develop and produce any project specific processes and ways of working for contract/claim management.
• Develop a pragmatic commercial approach based on contractual analysis of the project, to protect, on a daily basis, Alstom interests toward customers and partners.
• Carefully monitor, record, and notify customer/partners regarding claims/counterclaims and prepare and manages all elements and supporting documentation for claims/counterclaims negotiations.
• Follows-u customer/partner requests for variations / change orders / extensions of time.  Provide follow-up, as necessary, to drive to transactional closure, including updates to the VO/VR/Delay registers, preparation of commercial offer, and prepare associated contractual letters.
• Provide advice on specific issues, risks, contractual/claims activities, taking into account the contract and business objectives.
• Report on contract management and claims activities to the project, and Legal, and Contract Management teams.
• Contribute to Contract management teams per reporting deadlines
• Support training on contract/claim management to key project stakeholders, including project management, finance, engineering, sourcing.
• Work on anticipation of events and risks associated with the contract management activities; work on alternative solutions to keep the situation under control.
• Work closely with the Project Directors, Project Managers, Project Controllers, Project Engineering Managers, Sourcing Contract Managers, and Project Planning Managers, to identify and mitigate risks; and to identify, maximize, and leverage claim opportunities.
• Provide at any time, on management demand, a reliable and understandable contractual and commercial analysis of the project.
• For Dispute Arbitration Board (DAB) or similar non-litigation mechanism for dispute resolution, PrCM is required to support preparation of files, referral notes along with substantial evidences and active participation in the process before the adjudication board or similar board.
• For litigation process handled by Legal Team, PrCM will support on request Legal team or external counsel

All About You 

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role: 

• Read and interpret contractual documents, including terms and conditions
• Write routine reports and correspondence. 
• Speak effectively before groups of customers or employees of organization.    
• Negotiate with customers and internal stakeholders           
• Manage practical problems and deal with a variety of variables in situations.
• Work in a proactive mode
• Operationally effective and accountable. 
• Work transversally and collaboratively in a strong spirit of teamwork. 
• Willingness to be creative and bring forward new ideas and innovations.
• Must be able to communicate with precision and transparency.
• A degree in Law preferable - possible also degree in Engineering, Economics/Finance or Business with experience in contract managements or legal department
• Languages: English and German (mandatory) – any other language a plus
• Previous experience in Contract Management or Legal department a plus

Things You’ll Enjoy 

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also: 

• Experience a dynamic work environment with a permanent position at a leading company for green mobility 

• Enjoy a competitive remuneration package, 30 days of vacation, and benefits such as company pension plans and subsidized “Deutschlandticket” (Job Ticket) 

• Work in our new modern office at ARTmax with excellent public transportation access 

• Optimise work-life balance with flexible working hours and hybrid working models (up to 90%) 

• Explore growth opportunities and steer your career across functions and countries  

• Benefit from excellent training opportunities through our award-winning Alstom University and participate in the company's innovation culture through idea management programmes  

• Thrive in a modern and collaborative workplace featuring mentor and buddy programs, diversity & inclusion initiatives, CSR activities, and engaging employee events 

• Enjoy attractive office amenities (e.g. meeting rooms with walking pads, height-adjustable desks, parent-child rooms, shower facilities). 

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you 

Equal Opportunities Statement 

As an employer, Alstom stands for equal opportunities. By creating an inclusive work environment where all employees are encouraged to realise their full potential, individual differences are valued and respected. All applicants are considered solely on the basis of their qualifications, regardless of skin colour, religion, gender, sexual orientation, gender identity, age, ethnic and national origin, disability or other legally protected characteristics.