VIE Project Contract Manager

Req ID:445828 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Key accountabilities

• Ensures application of Contract, Claims and Insurance Management
• Actively Contributes to preparation Contract Summary and ensure it is widely communicated and regularly updated.
• Actively Contributes with Core Project Team
• Supports organization of the Contract Management Day with the Core Project Team
• Analyzes the contract to build and drive implementation of Contract/Claim Management, as well as keep it updated with project team on quarterly basis.
• Monitors Works toward contract obligations, including monitoring of project schedule toward achieving contractual milestones.
• Ensures timely issuance of contractual notices to customers/partners.
• Contributes to establishment and implementation of project specific commercial procedures, particularly regarding correspondences, notifications, insurance, variation requests/orders and claims preparation files. 
• In collaboration with Documentation Controller and/or Contract Administrator, ensures a reliable filing and easy access of correspondence from and to customers/partners.
• Follows-up correspondence by analyzing (for and with Project Manager) incoming and outgoing correspondence to customers/partners.
• Collaborats with Regional Insurance Manager. Keeps the Regional Insurance Manager duly updated regarding all changes that could represent any deviation of the reaching of insurance policy.
• Develops and produces any project specific processes and ways of working for contract/claim management.
• Develops a pragmatic commercial approach based on contractual analysis of the project, to protect, on a daily basis, Alstom interests toward customers and partners.
• Carefully monitors, records, and notifies customer/partners regarding claims/counterclaims and prepares and manages all elements and supporting documentation for claims/counterclaims negotiations.
• Follows-up customer/partner requests for variations / change orders / extensions of time.  Provides follow-up, as necessary, to drive to transactional closure, including updates to the VO/VR/Delay registers, preparation of commercial offer, and prepares associated contractual letters.
• Provide advice on specific issues, risks, contractual/claims activities, taking into account the contract and business objectives.
• Reports on contract management and claims activities to the project, and Legal, and Contract Management teams.
• Contributes to Contract management teams per reporting deadlines
• Supports training on contract/claim management to key project stakeholders, including project management, finance, engineering, sourcing.
• Works on anticipation of events and risks associated with the contract management activities; works on alternative solutions to keep the situation under control.
• Works closely with the Project Directors, Project Managers, Project Controllers, Project Engineering Managers, Sourcing Contract Managers, and Project Planning Managers, to identify and mitigate risks; and to identify, maximize, and leverage claim opportunities.
• Provides at any time, on management demand, a reliable and understandable contractual and commercial analysis of the project.
• For Dispute Arbitration Board (DAB) or similar non-litigation mechanism for dispute resolution, PrCM is required to support preparation of files, referral notes along with substantial evidences and active participation in the process before the adjudication board or similar board.
• For litigation process handled by Legal Team, PrCM will support on request Legal team or external counsel

Competencies & Skills

• Read and interpret contractual documents, including terms and conditions
• Write routine reports and correspondence. 
• Speak effectively before groups of customers or employees of organization.    
• Negotiate with customers and internal stakeholders           
• Manage practical problems and deal with a variety of variables in situations.
• Work in a proactive mode
• Operationally effective and accountable. 
• Work transversally and collaboratively in a strong spirit of teamwork. 
• Willingness to be creative and bring forward new ideas and innovations.
• Must be able to communicate with precision and transparency.

Educational Requirements and Experience

• A degree in Law preferable - possible also degree in Engineering, Economics/Finance or Business with experience in contract managements or legal department
• Languages: English and German (mandatory) – any other language a plus
• Previous experience in Contract Management or Legal department a plus

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63  countries we operate in. We’re committed to creating an inclusive workplace for everyone.

Job Type:​VIE​