Executive Assistant to CEO

GEA is one of the world's largest system suppliers for the food, beverage[1] and pharmaceutical industries. The technology group, founded in 1881 and operating internationally, focuses on machinery and equipment as well as sophisticated process technology, components and comprehensive service offerings. With more than 18,000 employees, GEA generated sales of around EUR 5.4 billion in fiscal year 2024 in over 150 countries. Are you a proactive, highly organized professional and looking to take your career to the next level? GEA Group is seeking an Executive Assistant to actively support the CEO and CFO of our Nutrition Plant Engineering Division in Düsseldorf. In this pivotal role, you will work closely with top-level executives, contribute to strategic decision-making processes, and ensure the smooth operation of day-to-day activities at the leadership level. If you're ready to thrive in a fast-paced, international environment and want to be part of a global company shaping the future of nutrition technologies, we look forward to your application. Your roles: As Executive Assistant to the CEO and CFO of the Nutrition Plant Engineering Division, you will provide high-level administrative and organizational support, ensuring effective management of priorities and take an active part in strategic project management of the division. Your roles include: · Manage complex calendars and coordinate meetings, appointments, and events for the CEO and CFO · Coordinating business travel arrangements, managing expenses, processing invoices, contract/document processing and general office management · Organize internal and external board-level meetings, including agenda preparation, minute-taking, and follow-up documentation · Act as the central point of contact between the executives and internal/external stakeholders · Tracking and control of action points, resubmissions, deadlines, and key dates · Effectively coordinating decision-making processes at the top management level by supporting analyses, reports and statistics and creation of presentation material Project & Task Tracking · Working on a variety of interdisciplinary & strategic problems while supporting strategic projects and initiatives within the division · You play an active role in meetings and conference calls, including fluent and confident presentations in English · Support with documentation and follow-ups for internal and cross-functional projects · Active participation in selected Group projects and taking on ad-hoc special tasks as neede · Successfully completed degree (e.g. economics) or a comparable qualification · Business Development and / or strategic Know-How preferred · Several years of experience supporting senior executives in an international business environment · Forward-looking and solution-oriented action, as well as a high degree of initiative and flexibility · Strong organizational and communication skills, high level of initiative, independence and a structured way of working as well as discretion and loyalty · Professional demeanor, discretion, and reliability when handling confidential matters · Proficiency in MS Office (Outlook, PowerPoint, Excel); SAP knowledge is a plus · Strong interpersonal and communication skills, both written and verbal · Fluent in English and German (both required) Why Join GEA? At GEA, you'll be part of one of the world's leading suppliers of systems and components for the food, beverage, and pharmaceutical industries. We offer: · A collaborative and international work culture · Exposure to strategic decision-making processes · Professional development opportunities within a global organization · A role where your contributions make a direct impact on business outcomes · Company pension plan and accident insurance · 30 days of vacation per year plus December 24th and 31st · Company benefits - discounts on fitness memberships, etc. · JobRad including subsidy · Good public transport connections with subsidy Ready to step into a role where you work side-by-side with leadership and help shape the future of GEA? Apply now and become a valued part of GEA's success Did we spark your interest? Then please click apply above to access our guided application process. GEA is an equal opportunity employer. Applicants will therefore receive consideration for employment without regard to age, sex, race, color, religion, world view, national origin, genetics, disability, gender identity, marital status, sexual orientation, veteran status or any other protected characteristic required by applicable law. Applicants with disabilities and equal qualification are welcome and will be given preferential consideration.